{"id":75784,"date":"2022-08-18T10:20:16","date_gmt":"2022-08-18T14:20:16","guid":{"rendered":"https:\/\/www.terryberry.com\/?p=75784"},"modified":"2024-12-16T15:38:29","modified_gmt":"2024-12-16T20:38:29","slug":"how-to-write-a-recognition-letter-template-and-examples","status":"publish","type":"post","link":"https:\/\/www.terryberry.com\/gb\/blog\/how-to-write-a-recognition-letter-template-and-examples\/","title":{"rendered":"How to Write a Recognition Letter: Template and Examples"},"content":{"rendered":"\n\n\t

If your company has been facing higher-than-usual turnover, increased burnout, or generally low morale you’re not alone. The past few years have been a challenge for many companies. But research is pointing to recognition as a possible antidote to some of today’s workplace pitfalls. One way to show employee recognition is with a recognition letter.<\/p>\n

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What is an Employee Recognition Letter<\/strong><\/h2>\n

An employee recognition letter is a way for employers to recognize, in writing, their employees’ great work. This can be formal or informal and from managers, leaders, or peers.<\/p>\n

These letters can also be handwritten or digital. Although handwritten letters tend to have more sentimental value, many people will still save a thoughtful email or message.<\/p>\n

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Why Write a Recognition Letter<\/strong><\/h2>\n

Employee recognition today is more important than ever. Between The Great Resignation<\/a> and the anti-work movement<\/a>, companies everywhere have been struggling to retain and engage their employees. But research points to employee recognition as a possible solution.<\/p>\n

In fact, Forbes found that companies with effective recognition programs have 31% lower voluntary turnover<\/a>. Another study found that employees are 2.7 times more likely<\/a> to be highly engaged when they believe they’ll be recognized for their work.<\/p>\n

Yet many organizations are still missing this opportunity. According to a Gallup analysis, only one in three workers in the U.S. strongly agree that they received recognition or praise for their work in the past seven days.<\/p>\n

Furthermore, 82% of American professionals<\/a> feel they aren’t adequately recognized for their work. And, unfortunately, employees who don’t feel adequately recognized are twice as likely to say they’ll quit in the next year.<\/p>\n

So, if you haven’t established a recognition strategy yet, writing a recognition letter or email could be a great place to start.<\/p>\n

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RELATED: Public vs. Private Recognition: Which is Better and How to Give Effective Recognition<\/a><\/strong><\/p>\n

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How to Write an Employee Recognition Letter<\/strong><\/h2>\n1. Consider which format is best for your letter
\n<\/strong>Depending on your company, you may have an established system in place to determine the best medium for your letter. If not, consider writing a note by hand, typing a letter, emailing, or sending a message through a social recognition platform<\/a>.\n

 <\/p>\n2. Greeting and Opening Statement
\n<\/strong>Considering your relationship and level of familiarity with the recipient, greet the them accordingly. This may be with “Dear ____,” or simply address them by their first name.\n

Then mention your intentions. State broadly that you’d like to thank them for contribution. This will help the recipient understand quickly that the intentions behind the letter are positive and can potentially put them at ease.<\/p>\n

 <\/p>\n3. Write the Body of the Letter
\n<\/strong>This is where you can (and should) get specific. Consider the incident that sparked the letter and describe why this was significant. Discuss how this type of work impacts the company as a whole and helps you work towards achieving certain goals.\n

It’s important to not only thank the person for what they did, but expressing how it plays a role in the bigger picture helps create a sense of purpose in their work. This is a critical aspect for building employee engagement.<\/p>\n

 <\/p>\n4. Conclusion
\n<\/strong>If you’re considering this person for a promotion, this would be a good spot to mention so. Then conclude with one final thank you and sign your name. Also, don’t forget to give your letter one final read-through to check for any errors.\n

\"Letter-of-recognition_Man<\/p>\n

Tips for Writing an Employee Recognition Letter<\/strong><\/h2>\n

When writing your recognition letter, here are a few tips to keep in mind.<\/p>\n